Invitation to Quote for new outdoor air-conditioning units for the Singapore Embassy

Invitation to Quote for new outdoor air-conditioning units for the Singapore Embassy

1. Contract period

The Singapore Embassy in Hanoi would like to invite quotations to provide new outdoor air-conditioning units for the Singapore Embassy in Hanoi.

Interested parties are to contact Ms Mock Hui Ling at tel: 024 3848 9168 or email: hanoi_procurement@mfa.sg to request the Quotation documents. The Quotation documents (covering letter, instruction to potential suppliers, conditions of contract, requirement specifications and price schedule) and Award notice will be sent through email or disseminated by hard copies to all interested parties at the Embassy.

Please contact Ms Mock Hui Ling if you require any clarifications pertaining to the Quotation documents during the open quotation period and before the closing date.  No extension will be given to the closing date.

2. Closing Date

The quotation will be opened from 10 April 2023, 0900 hrs to 19 April 2023, 1700 hrs.

All interested bidders must come to the Chancery at 41 Tran Phu, Ba Dinh district, Hanoi to complete a compulsory site survey within the bidding period, prior to the bid submission deadline.  Please contact the Embassy to confirm your timeslot at least 1 day in advance.  Please bring along your identification card for registration purposes.

All interested parties must submit their quotations, i.e. completed price schedule form (Annex D), bid proposal and company profile to hanoi_procurement@mfa.sg via email[1], latest by 5.00pm on 19 April 2023 (Hanoi time).  Late submissions will be disqualified.  Agreement to the Embassy’s conditions of contract must also be indicated in the bid.

3. Validity of Quotation

The submitted quotations must be valid for a period of 90 days from the date of submission.

4. Evaluation Criteria

All bids submitted will be evaluated based on the criteria listed below.

5. Award of Quotation

The award of quotation will be posted on our website at www.mfa.gov.sg/hanoi and bulletin board at the Embassy.

[1] If the company profile file is too large, it can be mailed to the Embassy