Invitation to Quote for the provision of 2-year cleaning services for the Singapore Embassy in Hanoi

1. Contract period

The Singapore Embassy in Hanoi would like to invite quotations for the cleaning services contract at the Singapore Embassy in Hanoi.

Interested parties are to contact Ms Natalie Sim at tel: 024 3848 9168 or email: hanoi_procurement@mfa.sg to request for the Quotation documents (covering letter, instruction to potential suppliers, conditions of contract and requirement specifications). The Quotation documents (covering letter, instruction to potential suppliers, conditions of contract, requirement specifications and price schedule) and Award notice will be sent through email or disseminated by hard copies to all interested parties at the Embassy.

Please contact Ms Natalie if you require any clarifications pertaining to the Quotation documents during the open quotation period and before the closing date. No extensions will be given to the closing date.

2. Closing Date

The quotation opening period will be from 7 January 2026, 0900 hrs to 19 January 2026, 1700 hrs.

All interested parties must submit their quotations i.e. completed price schedule form, product brochures, proposal and company profile to Hanoi_Procurement@mfa.sg via email[1], latest by 5.00pm on 19 January 2026 (Hanoi time).  Late submissions will be disqualified.  Agreement to the Embassy’s conditions of contract must also be indicated in the bid.

3. Validity of Quotation

The submitted quotations must be valid for a period of 90 days from the date of submission.

4. Evaluation Criteria

All bids submitted will be evaluated based on the criteria listed below.

5. Award of Quotation

The award of quotation will be posted on our website at www.mfa.gov.sg/hanoi and bulletin board at the Embassy.

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[1] If the company profile file is too large, it can be mailed to the Embassy