Invitation to Quote for 2-year Integrated Facilities Management (M&E, HVAC and BMS) at Singapore Embassy and Official Residence in Hanoi with an Option to Extend for 1-year

1. Contract period

The Singapore Embassy in Hanoi would like to invite quotations for a 2-year Integrated Facilities Management (Mechanical and Electrical (M&E), HVAC and Building Management System (BMS)) Contract at the Singapore Embassy and Official Residence in Hanoi with an option to extend for 1-year.

Interested parties are to contact Ms Samantha Or at email: Hanoi_Procurement@mfa.sg to request for the Quotation documents. The Quotation documents (covering letter, instruction to potential suppliers, conditions of contract and requirement specifications) and Award notice will be sent through email or disseminated by hard copies to all interested parties at the Embassy.

Please contact Ms Or if you require any clarifications pertaining to the Quotation documents during the open quotation period and before the closing date. No extensions will be given to the closing date.

Contract Period: 1 December 2026 to 30 November 2028 (with an option to extend from 1 December 2028 to 30 November 2029.

2. Closing Date

The quotation opening period will be from 7 October 2026, 0900 hrs to 16 October 2026, 1700 hrs.

All interested bidders must come to the Chancery at 41 Tran Phu, Ba Dinh district, Hanoi and Official Residence at 2A Chu Van An, Ba Dinh district, Hanoi to complete a compulsory site survey on 8 October 2026 from 3.00pm to 4.00pm.  Please contact the Embassy to confirm your attendance at least 1 day in advance.  Please bring along your identification card for registration purposes.

All interested parties must submit their quotations i.e., completed price schedule form, product brochures, proposal and company profile to Hanoi_Procurement@mfa.sg via email^[1], latest by 5.00pm on 16 October 2026 (ICT).  Late submissions will be disqualified.  Agreement to the Embassy’s conditions of contract must also be indicated in the bid.

3. Validity of Quotation

The submitted quotations must be valid for a period of 90 days from the date of submission.

4. Evaluation Criteria

All bids submitted will be evaluated based on the criteria listed below.

*Vendors must attain the minimum "Quality Score" of 36% to be considered for further evaluation.

5. Award of Quotation

The award of quotation will be posted on our website at www.mfa.gov.sg/hanoi ↗ (opens in new tab).

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^[1] If the company profile file is too large, it can be mailed to the Embassy